Job Description

Overview

Legal Executive Assistant - Regulatory (Washington) at DLA Piper. Washington DC and surrounding area. This role supports multiple lawyers in the Regulatory practice as a proactive partner, ensuring meetings and materials are efficient and effective while helping to deliver against practice and client priorities.

Location : This position can sit in our Washington D.C. office and offers a Hybrid work schedule, working at least 3 days in the office.

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercise judgment and delegate administrative tasks and document work to other Legal Support Services team members; maintain responsibility for and track all activities/tasks/projects to successful completion.
• Substantively and positively impact the partner's financial viability with client matters.
• Exercise discretion with confidential and sensitive matters.
• Plan, coordinate, and ensure attorney calendars are maintained; identify and resolve scheduling conflicts; coordinate complex travel itineraries.
• Work closely with attorneys to keep them informed of commitments, prepare materials in advance, and follow up appropriately.
• Draft letters or other correspondence, prepare reports, and complete tasks that facilitate the partner's ability to build the practice.
• Handle extensive direct interaction with clients and outside business contacts.
• Prepare agendas, reports, and presentations; compose sometimes confidential correspondence.
• Develop and maintain professional relationships, guiding teams to work together efficiently and providing feedback on projects and assignments.
• Coordinate department or practice group meetings, lead logistics, and engage appropriate parties for successful meetings.
• Participate in practice group and client team meetings; prepare agendas, review materials for accuracy, and distribute to attendees.
• Maintain paper and electronic filing systems in line with Information Governance policies.
• Oversee billing matters (pre-billing tasks, international billing, liaison with biller and collections) and monitor client budgets for reporting purposes.

Qualifications

• Advanced computer skills in Excel, Word and PowerPoint; excellent communication and interpersonal skills.
• Solid organizational skills to manage multiple high-priority projects; strong work ethic and a flexible, dependable attitude.
• Ability to maintain confidentiality and exercise professional judgment.
• Minimum Education: High School Diploma or GED.
• Preferred Education: Bachelor\'s Degree.
• Minimum Years Of Experience: 5 years professional executive administrative experience supporting partners and/or executives.

Essential Job Expectations

• Effective communication with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer calls, and reply to correspondence efficiently.
• Provide timely, accurate, and quality work product; meet deadlines; foster positive work relationships.
• Comply with firm policies; engage in both physical and sedentary activity as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform other duties, tasks, or projects as assigned.

Physical Demands

Sedentary work: up to 10 pounds of force occasionally; predominantly seated; limited walking and standing.

Work Environment

Hybrid work arrangement may be available, with coordination with the hiring manager; future modification at the firms discretion.

Disclaimer

The job description provides a concise summary of work elements and may be modified at any time. It does not change the at-will nature of employment.

Application Process

Applicants must apply directly online; no emails. Reasonable accommodations may be requested to perform essential functions. For accommodation requests during the application process, contact careers@us.dlapiper.com. Agency applications will not be considered. No immigration sponsorship is available.

Compensation and Benefits

The firms expected hiring range for this position is $44.44 - $58.88 per hour, depending on geographic market. Non-exempt positions are hourly with overtime as required. Benefits include medical/dental/vision insurance and 401(k).

The Firm is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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